All the information we collect about you, including the content, will be treated with the same physical and technical security procedures that we use for our own information.
We collect information about you for the purposes of identifying you, contact you and provide you the service. Additionally, we also collect log data about you that we use to improve our service. The full list of the information we collect is listed in this policy.
Last updated: August 06, 2020
PPAP Manager is an Enterprise Solution to help companies to manage and streamline their Product part approval process(PPAP), in an automated workflow.
INFORMATION WE COLLECT
All the information we collect, store and process is classified into one of the following categories:
Information you provide to us
We collect your Personal Information including your full name, business email address, password, and organization (company) where you work.
Additionally, we may ask you that you optionally provide us with your phone number, employee number, job title, and a user picture that helps us identify you.
Information collected using Technology (Log Data)
Using technology we collect information about the device you use to access the service, such as operating system name and version, internet browser, device type, and model, language, internet service provider and the speed at which you access the service.
Additionally, we collect the IP (Internet Protocol) address from which you access the service, the time, day and the pages you visit. We also collect your geographical location so we can identify the city where you access the service using your IP address. We do not use GPS to know your exact location or collect sensitive personal information.
We define Content as the information you post on our platform that is not Personal Information, like text, images, and personal opinions. However, the Content you post may include personal information such as names and email addresses. The Content may also include industrial secrets and information that is classified as sensitive or confidential by the Customer. Content is the Customer’s property.
HOW WE USE THE INFORMATION WE COLLECT
We use your personal information for the main purpose o
Provide you, the Customer, and other users service
Communicate with you
Answer your questions
Send you information about the service
Send you marketing information from time to time
Enable interactions between you and other users who use the service
Generate reports for us and the Customer
We may also use your information for secondary purposes such a
Improve our service
Statistical analysis of our service
Provide you support within our application
WITH WHOM WE SHARE THE INFORMATION WE COLLECT AND WHAT INFORMATION ARE WE SHARING
PPAP Manager does not share, sell, negotiate or transfer your personal information to third-party services except in the following cases and for the purposes explained below.
With the following service providers and for the purposes described below:
– Amazon Web Services, to provide the service or features that are critical to the service like data processing and compute power.
– Freshdesk, we share your full name, business email address, time and date of the last time you accessed the service and log data and we do it to provide real-time support within the service.
– Google, we share anonymized log data for statistical analysis of service usage.
– Data can be shared with other users on the same organization as you when they access your profile. The information that other users view is limited to your full name, business email address, job title, and the content you created.
– With the Customers and their legal, technical and administrative representatives.
– Legal advisors and consultants we use.
– With Government authorities and Courts in response to valid requests to meet national security, law enforcement requirements or legal requirements.
We do our best effort to transfer as little information as possible to our third-party providers, legal advisors, and consultants by anonymizing your information where it is not strictly needed to identify you.
FOR HOW LONG WE STORE THE INFORMATION
We store your information and the content you create as long as we have a business relationship with the Customer. Upon the termination of the contract between PPAP Mgr Corp. and the Customer, your information will remain in our possession at least 30 days after the execution of the termination of the contract.
Upon termination of the contract between the Customer and PPAP Mgr Corp., the Customer may choose to download all their Customer Data, including the content related to the Customer and your personal information. In this case, we will try to avoid exporting your password but we cannot guarantee that your password will not be exported encrypted or unencrypted.
We may store indefinitely the information collected using Technology and the Customer will not be allowed to download such information upon termination of the contract.
ABOUT YOUR ACCOUNT AND OPTING OUT
Your account cannot be removed automatically and it is usually necessary to ask your Employer for authorization. If you end your work relationship with your Employer, your personal information may remain stored with us as long as the business relationship between the Customer and PPAP Mgr, Corp. continues.
If it is impossible for us to remove your account, for legal or technical reasons, we will do our best effort to change your personal information to anonymous data so your account at PPAP Manager cannot be traced back to you.
You can always opt-out from receiving marketing emails that we send you from time to time by clicking on the ‘unsubscribe’ link at the bottom of each email we send you. If you do not wish for us to share your log data with third-party providers, you can do so by going to your Account Settings and uncheck the option ‘Share Analytics with PPAP Manager’ checkbox. Be aware that if you do this, you might not be able to access the service in its entirety, for example, you will not be able to contact us through the Support Chat.
Be aware that the Customer can ask us at any time to block or remove your account without notice.
HOW DO WE PROTECT THE INFORMATION WE COLLECT
The security of your Personal Information and the Content is very important to us, and we strive to implement and maintain reasonable, commercially acceptable security procedures and practices appropriate to the nature of the information we store, in order to protect it from unauthorized access, destruction, use, modification, or disclosure.
We limit the access to Personal Information to PPAP Mgr, Corp. employees so they can only access your personal information or content when it is absolutely required to do their job.
Sensitive information like your password is encrypted during transit from you to our servers and during storage. Encryption is done using the encryption technology TLS 1.
All personal information you provide to us, the information we collect using technology and the content will be treated with the same physical and technical security procedures that we use for our own information.
When we share information with others outside PPAP Mgr, Corp. and its subsidiaries, we only transfer the information that is absolutely required to provide the service or some of its features. When we use providers that offer computer services or database storage, we protect the information through encryption so the provider cannot access the data stored with them. When we use services where it is impossible to encrypt or prevent access from the provider, we limit as much as possible the information we transfer to them.
Be aware that no method of transmission over the internet, or method of electronic storage is 100% secure and we are unable to guarantee the absolute security of the Personal Information we collect from you.
If we have knowledge of data loss, a cyber attack on our service or any security breach, physical or technological, we will inform our Customers and the affected users.
If that happens, PPAP Mgr, Corp. will have the authority to suspend the service, partially or totally, until we determine what measures to take and how to proceed. Such measures will be informed to our Customers.
If we ever suffer a cyber attack, we will inform and collaborate with the proper authorities to solve the situation and determine who is responsible.
If you happen to know about a security breach to our service, discover a vulnerability, or have access to the information you consider you should not be able to have access to, please contact us immediately at email@example.com.
ABOUT THE CONTENT
All the content you create on our platform is the property of the Customer, therefore, the content cannot be destroyed or exported when you leave the platform or end your business relationship with your Employer unless your Employer approves.
ABOUT OUR CONTRACT WITH THE CUSTOMER
Please be aware that we are required:
To provide the Customer any information they request about you that is in our possession
To terminate your account without prior notice
To make changes to your personal information to keep it accurate
You are the owner of your personal information and you have the right to access, rectify, remove and object your personal information.
You can access and rectify your personal information at any time by going to your Account Settings on our service.
Under GDPR EU 679/16 Regulation (GDPR) you may exercise your rights as data subjects, by following the mechanism described in the chapter “MECHANISM TO EXERCISE YOUR RIGHTS”.
If you want to remove your account or object to how we handle your data, follow the mechanism described below in “MECHANISM TO EXERCISE YOUR RIGHTS”.
If for some reason your account is blocked or you are unable to access it, you can exercise your rights by following the mechanism described in “MECHANISM TO EXERCISE YOUR RIGHTS”.
MECHANISM TO EXERCISE YOUR RIGHTS
To exercise your rights, you or your legal representative must send the following documentation to firstname.lastname@example.org
Your full name, email address or phone number where we can contact you
Documents to identify you
The personal information that you wish to exercise your rights upon.
PPAP Mgr, Corp will provide an answer within 20 days.
INTERNATIONAL TRANSFER OF INFORMATION
Your information, including Personal Information, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.
If you are located outside the United States and choose to provide information to us, please note that we transfer the information, including Personal Information, to the United States and process it there.
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If you do not accept cookies, you may not be able to use some features of our Service and we recommend that you leave them turned on.
DO NOT TRACK DISCLOSURE
We do not support Do Not Track (“DNT”). Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.
You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.
LINKS TO OTHER SITES
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Only persons age 18 or older have permission to access our Service. Our Service does not address anyone under the age of 13 (“Children”).
We do not knowingly collect personally identifiable information from children under 13. If you are a parent or guardian and you learn that your Children have provided us with Personal Information, please contact us. If we become aware that we have collected Personal Information from children under age 13 without verification of parental consent, we take steps to remove that information from our servers.